First “HOHOHO” Wave

Thursday, December 13, 2018 at 19h00 (CET, UTC+1)

Second “Not to miss” Wave

Tuesday, December 18, 2018 at 19h00 (CET, UTC+1)

Third “I am coming for sure” Wave

Thursday, January 3, 2019 at 19h00 (CET, UTC+1)

Fourth “Anything available?” Wave

Thursday, January 24, 2019 at 19h00 (CET, UTC+1)

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  /  Terms & Conditions

Terms and Conditions

EuCo Belgrade 2019’ Terms and Conditions are written to minimize the possibility of any misunderstanding. If you have any queries regarding these rules, as set forth, please contact us before registering to the event.

General

    • The Host Organizing Committee is the management committee of the non-profit association EUCO BELGRADE 2019, Josipa Slavenskog 25, 11000 Belgrade, Serbia.
    • We reserve the right to make changes to the conference program without prior notice. You will have no claim against us in respect of such changes, and changes do not entitle you to cancel your registration.
    • Participants have to be at least 18 years old by the beginning of the event.
  • The Host Organizing Committee will do their best to respect all special requirements indicated in the registration forms, however it cannot be guaranteed that all special arrangements will be available.
  • EUCO BELGRADE 2019
  • MB: 28263783
  • PIB: 111033161
  • Standard Industrial Classification code: 9499

Privacy

Upon your successful registration you agree:

    • That we may publish your name, country, district and club on our website as part of the list of participants.
    • That we may publish photos of you taken during the event and the pre- and post-trips via any channel, online and offline such as, but not limited to our social media feeds (Facebook and Instagram), our website and the E.R.I.C. website.
  • Your personal information provided during registration will be held in our database, with the exception of any payment details (no information regarding your card details will be recorded whatsoever). Personal information (e-mail, telephone, emergency contact details) will be used to keep you up-to-date any development of the event or its activities. By making any purchase, you agree to be e-mailed by the Host Organising Committee to keep you up to date on the event.
    • Where it is necessary for the purposes of EUCO BELGRADE 2019  the Host Organizing Committee may share any necessary personal data (except for debit or credit card details) with our partners, supporters and sponsors. If this occurs we will ensure that our partners, supporters and sponsors will keep any personal data shared with them safe and only for as long as necessary.

Account Creation

    • In order to create an account you have to confirm that you are at least 18 years old and are of a mature age as defined by Serbia and your country’s laws.
    • Upon the registration for the event, a participant should fill out all required fields of the registration form correctly. The Host Organizing Committee will not be liable for any confusions and inconveniences caused by mistakes made by a participant in the registration form.
    • Your account allows you to match your roommate, provide arrival and departure flight information.
  • To participate at the event, you must have a registered and paid package on your name.

Financial – Registrations

    • Registration to the event is open to all members of the Rotary family and interested guests who attend Rotaract or Rotary clubs on a regular basis. Partners are allowed to register as well.
    • The registrations is on a first-come-first-served base. The Host Organizing Committee cannot guarantee everyone to get a package. Availability of packages per wave is dependant on the wave and the success of the registration. Packages for the event are limited.
    • The registrations for the packages will be opened as follows:
        • 2018-12-11 19:00 UTC+1
        • 2018-12-13 19:00 UTC+1
        • 2019-01-10 19:00 UTC+1
      • 2019-01-24 19:00 UTC+1
    • The optional activities and excursions offered by EUCO BELGRADE 2019 are not part of the registration package and must be registered and paid for separately. The Host Organizing Committee cannot guarantee the availability of day activities for each participant since the capacity of these activities is limited. The registrations for such activities and excursions are on a first-come-first-served basis.
    • Event registration will be confirmed only after full reception of the payment.
    • Packages must be paid either (a) online with a debit or credit card or (b) through a bank transfer, to the account indicated to you during the registration stage. If you encounter any problems with the payment procedure, please contact us.
    • Please note that a bank transfer may take a few days to process and your credit institution may charge you additional transfer and exchange costs.
    • EUCO BELGRADE 2019  is not responsible for any additional fees that your credit institution may charge you and all fees associated with bank transfers, debit or credit card payments are your responsibility.
    • In case of a bank transfer, please send us the proof of transfer (i.e. PDF or scan of the transfer confirmation) to make sure that we keep your order from being auto canceled.
    • Registrations booked via the bank transfer method will be reserved for a maximum of ONE week. If payment has not been done during these days and no proof of payment has been sent to us, your reservation will automatically be canceled.
    • In case of the Host Organizing Committee receives less than the full due amount due to the package from the participant, the participant will not be registered for the event until the missing amount is paid. In some cases, this may cause the situation when the originally chosen package will no longer be available or the prices will have changed due to the termination of a given registration wave. The participant is then obliged to supplement the missing amount according to the updated status.
    • At the time of registration, each Participant will be automatically assigned a unique registration number. This number and name must be given as a title of the bank transfer if this method of payment is chosen.
    • An E.R.I.C. fee of €7.00 will be charged upon registration and will be transferred directly to E.R.I.C. according to E.R.I.C. bylaws. The E.R.I.C. fee is non-refundable. The E.R.I.C. fee applies to all participants with a three- or five-day packages, with or without accommodation.
    • All packages and costs are expressed in Euro (EUR) and payment will be made in Serbian Dinar (RSD) via our online payment processor or by bank transfer.
    • If your card is not in Serbian Dinar (RSD), your bank will automatically convert your currency to Serbian Dinar (RSD) at your bank’s exchange rate for the day that payment is made.
    • The packages’ prices do not include the account administration fee. This will be added to the final cost of your order and will be charged when you make the payment, irrespective of the means of payment (bank transfer or online payment).
    • During all activities and the gala, both cash and credit card payment will be accepted, in Serbian Dinar (RSD).
  • Participants are solely responsible for all costs (not included in the package) incurred during their stay at the hotel such as paid TV, mini-bar, room service, food and drinks at hotel restaurants and bars charged on the room.
  • All payments will be made in the local currency of the Republic of Serbia – dinar (RSD).
    For the informative presentation of prices in other currencies, the middle exchange rate of the National Bank of Serbia is used on the day of payment. The amount for which your payment card will be charged will be expressed in your local currency through conversion into the same by the exchange used by the card organizations which at the time of the transaction can not be known to us.
    As a result of this conversion, there might be a slight difference from the original price on our site.
    Thank you for your understanding.
  • The personal and address data of the User being presented to the Trader during the Purchase Process shall be considered as business secret.
    The trader is prohibited from selling, ordering, securing the exchange of the User’s name or payment card information in any form to a third party, unless this is the Bank or the competent public authorities.
    The trader undertakes not to archive, in any electronic form, data downloaded from the Payment Card Beneficiary through which the transaction is executed, and in particular the card number, expiration date, CVC2 and CVV number, etc.
  • EUCO 2019 is not in VAT taxation system.
  • When typing in the payment card data, confidential information are transmitted by means of public network in the protected (cryptic) form using the SSL protocol and PKI system, currently the most- up-to-date technology.

Returns and Cancellations

  • No return or cancellation is accepted but you are allowed to change the package owner. All the personal information of a substituting participant should be sent to the Host Organizing Committee prior to the date of EuCo Belgrade 2019. Please note that an administration fee of €25.00 will be charged to any change of package owner.

Check-in

    • Every participant must check-in at a EuCo desk upon arrival at their designated hotel. Only checked-in participants have the right to participate in the event.
    • There will be an info and registration point at each hotel. All the information regarding on-site registration and check-in will be e-mailed to you prior to arrival. Please note that if you choose the package without accommodation you still have to check in with us, prior to the activities you will attend. The check-in for participants with a package without accommodation is at the main hotel of the event.
  • During check-in, you will be provided with a welcome package.

Liabilities

    • We expect all participants to behave properly during the event. This includes, of course, the evening activities, day activities, gala, and E.R.I.C. meeting, but also your stay at the hotel.
    • EUCO BELGRADE 2019 and E.R.I.C. will not assume any responsibility whatsoever for any damage or injury to persons or property during the convention. The participants are recommended to arrange their own personal travel and health insurance.
    • The relationship between the EUCO BELGRADE 2019 and the participant will be exclusively governed and construed in accordance with the laws of the Republic of Serbia with the exclusive competence of the Serbian jurisdiction.
    • EUCO BELGRADE 2019 and E.R.I.C. shall have no liability for any loss and/or damage that may occur to any of your personal property. EUCO BELGRADE 2019 and E.R.I.C. will not be liable for any indirect or consequential loss suffered by you, or any loss of profits or loss of business (direct or indirect) suffered by you.
    • EUCO BELGRADE 2019 and E.R.I.C. will not be liable for any default or delay in the performance of its obligations, to the extent that such default or delay is caused, directly or indirectly, by an event beyond the reasonable control of the Host Organizing Committee of EuCo Belgrade 2019.
    • You will be assigned a hotel room prior to your arrival. By booking a package you accept that you will be made completely liable for any damage that happens in your room throughout the duration of your stay.
    • If you exchange rooms internally with other Rotaractors without notifying the hotel administration, liability for damages will remain liable for any damages suffered to your original room. In case of any damage, you are personally liable for any possible charges with the hotel administration directly.
  • By completing the registration process and making the payment you agree to be bound by these terms and conditions.

Rights in materials

All copyright and other rights in materials provided to you during or for the purposes of EuCo 2019 are the property of the EUCO BELGRADE 2019 and E.R.I.C.

You are entitled to use such materials only for your own personal study. You are not entitled to copy such materials nor are you entitled to use or authorize others to use them for any commercial purposes.